EVIDENCE seeks out talented artists and administrators to fulfill our vision of a dynamic, community-based, people-centered company.
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CURRENT OPENINGS
Office Manager / Executive Assistant
Reports to: Interim Managing Director
Status: Part-time, Hybrid
Position Overview:
The Office Manager / Executive Assistant plays a crucial role in ensuring the smooth operation of our organization. This position combines traditional office management responsibilities with executive support, facilitating effective communication and organization within our team. The ideal candidate will be highly organized, detail-oriented, and passionate about the performing arts.
Key Responsibilities:
Office Management/Record Keeping:
- Oversee day to day office operations, ensuring a professional, efficient and welcoming environment.
- Implement and maintain efficient office systems and procedures.
- Handle communication with vendors, service providers, and building management.
- Assist with event set-up and RSVPs.
- Assist in the development and management of budgets and tracking of expenses.
- Handle the tracking of office supplies, equipment, and facilities.
Executive Assistance:
- Provide administrative support to the Directors, including calendar management, meeting coordination, and travel arrangements.
- Prepare and organize materials for meetings, including agendas, presentations, and minutes.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between the artistic team and internal/external stakeholders.
Communication and Coordination:
- Manage incoming communications, including phone calls, emails, and mail; respond or redirect as necessary.
- Manage, update, and maintain the Company Drive and organizational data, ensuring data integrity and security.
- Manage updates to the organization’s website.
- Create reports, queries, and data exports as required.
- Manage the Company’s newsletter in coordination with social media efforts.
- Assist in the planning and execution of fundraising events, education and community outreach initiatives.
Human Resources Support:
- Assist with onboarding new staff and volunteers.
- Maintain personnel files and track employee benefits and leave requests.
- Support staff communication and engagement initiatives.
Qualifications
- Four-year college degree or equivalent experience.
- Exceptional organizational skills and the ability to multitask.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace) and CRM databases.
- Experience with social media posting and platforms.
- Interest in nonprofit work, community building, dance as well as a commitment to social justice.
- Open-minded with good listening skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Schedule
- Part-time/Hourly: 12 to 15 hours per week
Hourly Rate
- $28/hr.
Application Process:
Interested candidates should submit a resume and cover letter detailing their relevant experience and passion for the performing arts to jobs@evidencedance.com. In the subject heading, include the position of “Office Manager.” Applications will be accepted until the position is filled.
EVIDECE, A Dance Company Background/Mission
Founded in 1985 by visionary choreographer Ronald K. Brown and based in Bed-Stuy, Brooklyn, EVIDENCE, A Dance Company celebrates the human experience through music, movement, and the spoken word, providing sensory connections to the histories and traditions of the African Diaspora. The company’s body of work embodies the importance of community in African American culture and the beauty and power of traditional African forms and rhythms.
Celebrating four decades of dance, EVIDENCE, A Dance Company is entering an exciting next chapter, a foundational shift as it looks to the future, paying tribute to its past, while continuing to deepen roots in its present.
